By PowerBuy // 8 July 2015 // Related Categories: Tips

A completely paperless office has long been a dream of many business owners, and in recent years, tablet and mobile computing have contributed greatly to decreases in printing demands. Still, printing remains an essential part of any office environment, meaning the paperless office is still a long way away. But while printing can’t be eliminated, it is often overlooked as an area that can be improved in order to reduce costs and boost efficiency. Let’s check out some ways that improving printing practices and upgrading your technology can help your business.

A 2009 study found that the average business spends 6-10% of its IT budget on printing. Meanwhile, over half of the approximately 6,000 pages each employee prints annually are wasted, and more than 1,000 of these wasted pages result from the use of single-sided rather than double-sided printing. Establishing a formal printing policy can help you start to eliminate waste right away.

Of course, waste reduction can only take you so far. Fortunately, new technologies are making printing more efficient than ever before. For example, the Original HP Toner cartridges with JetIntelligence used in HP’s newest LaserJet printers have been engineered to increase printing output by 33%, giving you more bang for your buck.

Upgrading your printer can save you money indirectly as well. We all know that lost time is lost money. And at 10 seconds per page, printing accounts for more than 16 hours that each employee spends annually just standing and waiting at the printer. This means that upgrading to a faster printer can return valuable hours of lost productivity to your business.

Old, bulky printers can also hold you back simply by occupying valuable office space. A study by the Princeton University Neuroscience Institute has shown that a cluttered environment limits the brain’s ability to process information. So just having a bulky printer that cramps your space could be making it difficult to focus on important tasks at hand. Most new printers address this through smaller, more compact designs. This means a new printer doesn’t just improve office aesthetics; it can help you concentrate on what really matters.

Although the truly paperless office remains an unattainable ideal, innovations in printing technology keep coming, making printing easier and more streamlined than ever before. For example, select HP printers now make it possible to print directly from your NFC-enabled smartphone or tablet. So if you are looking for ways to improve your business, don’t underestimate the power of upgraded printing.

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